You would think that nearly two decades into the 21st century, paperless offices would be the norm by now. However, it’s scary to see how many companies (even the big corporates) still order stacks and stacks of paper each month.
Going completely paperless might seem challenging at first, but if you put your mind to it, you will soon realize that the only paper your company really needs to take care of is toilet paper and money.
Here are five paperless products to help you step into this century:
This is a free Google service that can help you and your team in the paperless space. Google docs allows you to:
- Work simultaneously with colleagues on a document.
- Interact with others viewing the document.
- Update and save your documents while you work.
- Retrieve earlier versions of a document.
- Download a document.
Shifting your company’s finances online is easier than you think. There are a number of online systems and easy-to-use apps out there. Online financing/invoicing will also allow you more control over office expenses and outstanding payments. From a paperless point of view, you will be cutting out:
(link: https://youtu.be/ZkDFv1CwiDc )
Dropbox is the ideal tool to use for storing large files. It will allow you to create group folders to allow you to quickly access certain projects or reports. Dropbox really is your virtual office cabinet – with added security benefits.
AgendaWorx is a powerful secure online meeting tool that your Admin department will thank you for. The programme allows you to compile your meeting agendas online. So, no need for a tree to die with every agenda you print. AgendaWorx allows you to share and work on your online agenda packs with ease and maximum speed.
Despite the advancements that have been made to digital solutions, you will still come across companies and clients who prefer to scan or fax documents. A solution for this paper problem could be an app that allows you to use your camera on your smart device as a scanner, which then quickly converts captured images to PDFs for easy emailing.
Don’t ever complain about paper (money) wastage again! Today’s digital space provides a host of smart tools to help you go paperless. Remember, every step you take towards a greener solution will also save you time, money, storage space, and papercuts.