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Working with AI on your documents is quick and simple:

1. Head to your library.
2. Click on "Aila AI Ask Me Anything."
3. Select the document you need help with.

That’s it—you're all set!

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Working with AI on secure documents through the AgendaWorx firewall is highly secure, as the system operates via an API integration, ensuring data privacy and controlled access. Since documents remain stored on the AgendaWorx server without external transfers, the risk of exposure is minimised. The AgendaWorx firewall’s robust protection further safeguards sensitive information, preventing unauthorised access and maintaining document integrity throughout the process.

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Quick prompts you can try on Aila Ai

Below are prompts designed for AI to analyse the financial statements directly, calculate key ratios, explain their meaning, and indicate which pages or sections the data likely came from in the statements.  Go ahead and try them.  Feel free to make any tweaks depending on her responses.  EASY: copy everything in " " and just paste it into Aila AI's question (prompt) box.

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1. Comprehensive Financial Health Check Prompt

I am a board member of a South African retirement fund. Please analyse the financial statements I’ve provided to:

1. Calculate and explain the following ratios:
   • Funding Ratio = Total Assets / Total Liabilities
   • Current Ratio = Current Assets / Current Liabilities
   • Operating Cash Flow Ratio = Operating Cash Flow / Current Liabilities
   • Debt-to-Asset Ratio = Total Liabilities / Total Assets
   • Cash Flow Adequacy Ratio = (Operating Cash Flow - Capital Expenditures) / Debt Repayments
2. Explain what each ratio means in simple terms.
3. Tell me which pages or sections of the financial statements you found the data on."

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2. Short-Term Liquidity and Cash Flow Analysis Prompt

"I am a board member of a South African retirement fund. Please analyse the financial statements I’ve provided to determine whether the Fund has sufficient short-term liquidity to meet obligations.

1. Calculate and explain:
   • Liquidity Ratio = (Cash + Short-term Investments) / Current Liabilities
   • Quick Ratio = (Cash + Receivables + Short-term Investments) / Current Liabilities
   • Cash Flow Coverage Ratio = Operating Cash Flow / Current Liabilities
2. Explain the importance of each ratio and highlight any potential risks.
3. Indicate which pages or sections of the financial statements were used to find the data."

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3. Asset vs Liability and Long-Term Solvency Prompt

"I am a board member of a South African retirement fund. I need to assess the balance between the Fund’s assets and liabilities and whether it is solvent in the long term.
Please calculate the following ratios using the financial statements:

1. Funding Ratio = Total Assets / Total Liabilities
2. Debt-to-Equity Ratio = Total Liabilities / Equity (or Retained Earnings)
3. Solvency Ratio = (Total Assets - Total Liabilities) / Total Assets

Explain what each result tells me about the Fund’s long-term financial stability. Also, specify the sections or pages of the financial statements you used to gather the data."

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4. Cash Flow Stability and Sufficiency Prompt

"I am a board member of a South African retirement fund. I want to ensure that cash inflows are sufficient to cover expenses and obligations. Using the provided financial statements:

1. Calculate and explain:
   • Operating Cash Flow to Liabilities Ratio = Operating Cash Flow / Total Liabilities
   • Cash Flow Adequacy Ratio = (Operating Cash Flow - Capital Expenditures) / Debt Repayments
   • Cash Flow Margin Ratio = Operating Cash Flow / Total Income

Explain what these ratios tell me about the Fund’s ability to maintain healthy cash flow. Indicate which pages of the financial statements contain the relevant figures."

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5. Contributions vs Obligations Prompt

"I am a board member of a South African retirement fund. I want to verify whether member contributions are sufficient to cover obligations like benefit payments and operating expenses. Using the financial statements:

1. Calculate and explain:
   • Contribution Sufficiency Ratio = Total Contributions / (Benefit Payments + Operating Expenses) × 100%
   • Net Surplus/Deficit = Total Income - Total Expenses
2. Highlight any potential risks if contributions are insufficient.
3. Indicate which pages or sections of the financial statements the data came from."

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6. Early Risk Detection and Financial Stability Prompt

"I am a board member of a South African retirement fund. I want to identify potential financial risks that could impact future sustainability. Using the financial statements:

1. Calculate and explain:
   • Cash Burn Rate = (Operating Expenses + Benefit Payments) / Cash Reserves
   • Debt Coverage Ratio = Operating Cash Flow / Debt Obligations
   • Net Operating Cash Flow Margin = Operating Cash Flow / Total Income
2. Provide insights into whether the Fund is at risk of depleting cash reserves or struggling with debt.
3. Specify the pages or sections you used to find the data."

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7. Balance Sheet and Cash Flow Comparison Prompt

"I am a board member of a South African retirement fund. I want to compare the balance sheet and cash flow statement to evaluate how well we manage assets and cash. Using the financial statements:

1. Calculate and explain:
   • Current Ratio = Current Assets / Current Liabilities
   • Quick Ratio = (Cash + Short-term Investments + Receivables) / Current Liabilities
   • Cash Flow to Total Assets Ratio = Operating Cash Flow / Total Assets

Interpret whether these ratios reflect a healthy balance between short-term liquidity and long-term asset management. Indicate where you found the relevant data in the statements."

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8. Return on Assets and Financial Performance Prompt

"I am a board member of a South African retirement fund. I want to check the efficiency of our assets in generating returns. Please calculate and explain the following ratios using the financial statements:

1. Return on Assets (ROA) = Net Income / Total Assets
2. Net Profit Margin = Net Income / Total Income
3. Operating Efficiency Ratio = Operating Expenses / Total Income

Explain what the results mean regarding the Fund’s financial performance and sustainability. Also, indicate where you found the data in the financial statements."

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9. Debt Sustainability and Funding Risks Prompt

"I am a board member of a South African retirement fund. I want to evaluate whether we are at risk of over-relying on debt or facing funding issues. Using the financial statements:

1. Calculate and explain:
   • Debt-to-Asset Ratio = Total Liabilities / Total Assets
   • Interest Coverage Ratio = EBIT (Earnings Before Interest and Taxes) / Interest Expense
   • Funding Ratio = Total Assets / Total Liabilities

Explain any risks associated with the results and identify the sections of the financial statements you used."

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10. Auditor’s Findings and Red Flags Prompt

"I am a board member of a South African retirement fund. I want to focus on key financial risks highlighted by the auditors and ensure nothing critical is missed. Using the financial statements and auditor’s report:

1. Identify any potential red flags in:

   • Unusual liabilities or off-balance sheet items
   • Unexplained cash flow issues
   • Sudden drops in contributions or income
2. Suggest corrective steps if any issues are identified. Please mention which pages or notes in the statements were used for this analysis."

    

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Quick prompts you can try on Aila Ai

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1. Total Budget for the Year

"Calculate and provide the total budget for the year based on the provided information."

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2. Articles Planned for the First Newsletter

"List the articles we planned for the first newsletter based on the provided year plan."

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3. Adding Admin and Benefit Counsellor Expenses

"Add the admin expenses and benefit counsellor expenses together and provide the total amount."

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4. Review of Fidelity Insurance

"When is the fidelity insurance scheduled for review? Provide the exact date."

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5. Dates of Communication Meetings

"List all the dates of the scheduled communication meetings."

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Quick prompts you can try on Aila Ai

Please create a summary of the special rules in a structured Excel table format with the following columns:

1. Column 1: "Description" – A concise summary of each item.
2. Column 2: "ABC Company" – The specific details for ABC Company.

Each row should represent a separate item, summarised concisely. The rows should be structured in the following order:

1. Commencement Date
2. Eligibility
3. Retirement Age
4. Contributions
5. Death Benefits
6. Disability Benefits
7. Funeral Benefits
8. Conversion Option
9. Free Cover Limit
10. Investment Options

Ensure that the death benefit, for example, is listed as "Approved 3x Pensionable Salary" or the relevant multiple. The table should be well-organised and professional.

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Quick prompts you can try on Aila Ai

Below are prompts designed for AI to write articles and explain info in your member guide, investment guides and other documents and to extract information quickly and explain it in easy to understand language.  Go ahead and try them.  Feel free to make any tweaks depending on her responses.  EASY: copy everything in " " and just paste it into Aila AI's question (prompt) box.

1. Article About Contributions

"Write a short article for retirement fund members explaining contributions in simple terms at a grade 10 level. Organise the details in a table where necessary."

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2. Article About Funeral Benefits

"Write a short article for retirement fund members about the funeral benefits in simple terms at a grade 10 level. Include a table that summarises the key details of the funeral benefits."

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3. Explanation of Death Benefits After Retirement

"Explain the death benefits available to members after retirement in simple terms at a grade 10 level. Provide the page or section of the financial statements where you found this information."

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4. Disability Benefit Example

"Create a short example of how the disability benefit would be calculated if a member becomes disabled. Use a South African name, and assume the member is 28 years old. Provide a brief, easy-to-understand explanation for members at a grade 10 level."

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Quick prompts you can try on Aila Ai

Below are prompts designed for AI to explain website reports.  Go ahead and try them.  Feel free to make any tweaks depending on her responses.  EASY: copy everything in " " and just paste it into Aila AI's question (prompt) box.

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1. Top 5 Pages with the Most Hits

"List the top 5 pages with the most hits based on the provided data."

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2. Comparison of Pensioner Home Page Hits vs Site Home Page Hits

"Compare the number of hits on the pensioner home page with the hits on the main site home page and provide the difference or ratio."

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3. Ideas to Increase Website Traffic

"Provide creative and effective ideas to help increase traffic to the website. Focus on strategies tailored to a South African audience and include both short-term and long-term tactics. Consider improvements in content, social media, SEO, and any other methods."

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Quick prompts you can try on Aila Ai

Below are prompts designed for AI to analyse the meeting discussions and extract specific information out of them.  Go ahead and try them.  Feel free to make any tweaks depending on her responses.  EASY: copy everything in " " and just paste it into Aila AI's question (prompt) box.

1. People Responsible for Action Items

"Show the People responsible to action the items and underneath them in bullets their action item as well as when it is due."

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2. Reminder About a Decision

"Remind me what the decision was about the [insert discussion item] please"

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Quick prompts you can try on Aila Ai

Below are prompts designed for AI to analyse your Rules and other legal documents and to extract information quickly and explain it in easy to understand language.  Go ahead and try them.  Feel free to make any tweaks depending on her responses.  EASY: copy everything in " " and just paste it into Aila AI's question (prompt) box.

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1. Membership Categories

"Explain the different membership categories available in the retirement fund, including any distinctions in benefits or contributions."

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2. Reserve Accounts

"Explain the purpose of the reserve accounts in the retirement fund and specify how many reserve accounts exist. Provide details on the types of reserves and their roles."

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3. Termination Conditions in the SLA

"Check the Service Level Agreement (SLA) and explain the termination conditions, including any notice periods or obligations for either party."

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4. POPIA Agreement Compliance

"Review our POPIA (Protection of Personal Information Act) agreement and check if it aligns with the standards used by other retirement funds in South Africa. Highlight any areas where we may need to update or improve compliance."

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Quick prompts you can try on Aila Ai

Below are prompts designed for AI to analyse the minutes and other reports and create tables that you can easily dump into Excel or Word.  Go ahead and try them.  Feel free to make any tweaks depending on her responses.  EASY: copy everything in " " and just paste it into Aila AI's question (prompt) box.

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1. Table of Action Items

"Create a table of all the action items from the meeting minutes with the following format:

• One row per item
• Column 1: Item number
• Column 2: Item heading in bold
• Column 3: Extract of the minutes
• Column 4: Action items listed underneath one another if multiple
• Column 5: Person responsible for the action
• Column 6: Due date of the action item"